Clock Hours

Clock Hour Program Services

OESD 114 is an authorized approving agency for Washington State clock hours. OESD 114 complies with the requirements of WAC: 181-85-033, 181-85-045, 181-85-200, 181-85-205, and RCW 28A.415.040.

OESD 114 retains clock hour records for the requisite 7 calendar years.
Requests to register clock hours beyond the required 7-year period cannot be guaranteed.

Among the services we deliver are:

  • Provide clock hours to districts and organizations in the Olympic ESD 114 region for classes of benefit to teachers. Olympic ESD 114 is a Washington State approving agency for clock hours.
  • Register your clock hours (**note: OESD clock hours are not considered earned until paid for and recorded on your transcript**)
  • Clock hour fees increased to $3 per clock hour on September 1, 2018 (this applies to both old and new clock hour requests)
    Maintain a database of earned clock hours.
  • Provide transcripts to participating districts twice a year.
  • Provide transcripts to you on request (cost is $5.00 per transcript).
  • Offer classes in a wide range of content areas, and offer clock hours for those classes. Click here to see the current class schedule.
  • Sponsoring clock hours for classes offered by online clock hour partners

Contact

Heather Archut
Professional Development Administrative Assistant
Phone: 360.405.5801
Email: registrar@oesd114.org

What's New

Integrating pdEnroller and EDS

Beginning January 2021, clock hours that are earned through pdEnroller will automatically be uploaded into OSPI’s E-Certification system.  These will only be applied to clock hours that were earned starting on July 1, 2015, and for educators who have both an EDS and pdEnroller account.   For more information, or to confirm that your EDS and pdEnroller account are linked, please click here:  https://www.pdenroller.org/ecert

Please also take this time to update your pdEnroller user account.  If you have more than one account in pdEnroller please contact Heather Archut at harchut@oesd114.org and request an account merge.  Please provide the email address for both (or all if more than 2) accounts and let us know which email address/account you would like to have as your primary log in.

How to Request Clock Hours for Your Training

A clock hour proposal must be submitted to OESD via the pdEnroller Clock Hour Proposal System, and OESD must approve it PRIOR to the beginning of any training per the Washington Administrative Code (WAC 181-85-205).

Clock Hour Proposals are submitted online via pdEnroller

Contact Heather Archut if you require proposal system access. Click the button below to download a PDF Tutorial.

Questions?

Contact Heather Archut
360.405.5801
harchut@oesd114.org

To provide clock hours, the in-service offering must be at least one (1) hours WAC 181-85-030 (6). One (1) clock hour may be assigned for each 60 minutes of approved in-service offering. This can include “reasonable” time for break and passing time. The clock hour provider can determine what is reasonable.

Clock Hours MAY NOT be offered for:

  • Routine staff meetings to discuss or explain operational policies or administrative practices within the agency, district, or building
  • Business meetings of professional associations to discuss operational policies or practices of the association
  • Social hours or actual meal time

Content of Trainings

Offerings (must relate to one or more of the following): WAC 181-85-200(5)

  • Opportunities to collect and analyze evidence related to student learning
  • Professional certification standards
  • School and district improvement efforts
  • K—12 standards and curriculum alignment
  • Current or anticipated research based instructional strategies and assessment practices
  • Building a collaborative learning community
  • Advocacy for students, leadership, supervision, mentoring/coaching

Instructor Qualifications WAC 181-85-200(2):

  • All in-service education instructors shall have academic and/or professional experience which specifically qualifies them to conduct the in-service education program (e.g. a person with expertise in a particular subject, field, or occupation)
  • Event registration materials and/or agenda/conference programs need to provide a short description of the qualifications of each instructor
  • In-service education instructors will be responsible for and must ensure collection of sign-in sheets and evaluations

Materials (for each offering): WAC 181-85-200(2)(4)

  • Agenda must have dates and times of each presentation and content and outcomes clearly articulated
  • Agenda must have the names and a short description of qualifications of each instructor. e.g. degrees and current professional position
  • Program materials available to ALL attendees
  • Sign-in sheet for attendees
  • Event evaluation completed by participants
  • If courses are not approved as clock hours prior to holding them, the rules do not allow for courses to be approved retro-actively. Courses cannot be offered for clock hours prior to approval date.

Registering your Clock Hours

OESD clock hours are not considered earned until paid for and recorded on your transcript.

OESD 114 retains clock hour records for the requisite 7 calendar years.
Requests to register clock hours beyond the required 7-year period cannot be guaranteed.

Click here for a user guide.

Clock hours are used to:

  • Renew Continuing, Residency, and Professional certificates (100 clock hours or 10 credits from a regionally accredited college or institution are required each renewal cycle)
  • Salary enhancement (move up on the pay scale). Ten clock hours is equivalent to 1 quarter credit

How to register hours

Current clock hours (after January 2017) may be registered online via pdEnroller.

If clock hours were requested and approved by OESD 114 for a training after January 2017, there is no clock hour form provided. After the training, once the attendance has been entered into pdEnroller, participants will receive a confirmation email. At this time, participants can log into pdEnroller to complete the workshop evaluation/survey and pay for earned clock hours online. Log in, click on the Clock Hours dropdown, and select My Clock Hours from the menu. Pending classes will be listed in the queue with "Next Actions" to the right of each title. Once payment is made and the survey is complete, the class is automatically recorded to an individual's transcript. A confirmation page may be printed, but does not need to be sent to OESD 114. This is for your records.

Requests for older clock hours sponsored by OESD 114 (prior to January 2017):

If clock hours were requested and approved by OESD 114 for a training, Request for Clock Hours forms were provided on the last day of the training. Note: Minimum attendance of three hours is required in order to be eligible for clock hours. (Effective September 1, 2019 a minimum of one (1) clock hour earned on or after this date will be accepted).

The Request for Clock Hours form must be completed and mailed to us with payment. The cost is now $3.00 per clock hour. Older forms do not reflect his increased rate, but the $3/hour rate does apply on ALL clock hour requests (old or new). For each form submitted more than 90 days after the training, a $10.00 research fee is also required. Clock hours are not considered earned until paid for and authorized by OESD 114. Once authorized by OESD 114 and the clock hours have been entered into pdEnroller, the request form will be returned to the individual with the verification portion completed showing the individual earned the clock hours.

Send all forms with appropriate payment to:

Olympic ESD 114
Attn: Clock Hour Payments
105 National Ave N.
Bremerton, WA 98312.

Clock hours provided by another Washington State approved clock hour provider:

On occasion an individual will attend a training which has the clock hours provided by another approving agency, such as OSPI or another ESD. In those cases, payment for the clock hours, if required, goes to the approving agency.

If the clock hours will be used for salary enhancement, after the form is signed by the approving agency or designee it then must be sent to OESD 114 to be put on the individual’s transcript. Our fee for transcribing those clock hours to the transcript is $3.00, regardless of the number of clock hours or date of the inservice. Note: forms from other providers must be signed by the provider before being sent to OESD 114. We cannot accept them without the provider signature.

When the clock hours have been entered into our database, the form will be returned to the individual.


To clarify which clock hours must be registered with OESD 114, refer to the chart below:

Do I HAVE to register my clock hours with OESD 114?

Using clock hours for:

Clock Hours Provided by OESD 114

Clock Hours provided by another agency (OSPI, WEA, ESD’s, etc)

Certification only

Yes

No

Pay enhancement

Yes

Yes

(after registering them with the provider, if required by that provider)

Cost to register with OESD 114

$3.00 per hour

Fee increased to $3.00 per hour on September 1, 2018

$3.00 flat fee

(after registering them with the provider,
if required by that provider)

Remember: Clock hours are not considered earned until registered with the providing agency.

Lost Request for Clock Hours Forms

If you have lost a request form, or neglected to pick one up at a class, you should complete a Research Request Form. Fill in as much information about the class as possible (we approve clock hours for over 1200 in services each year, so finding the correct class can be tedious) and mail it to us with a check for $10.00. We will do everything possible to find the right class and send you a Request for Clock Hours form for the class.

Frequently Asked Questions

Are CEUs and PDUs accepted as clock hours?

Effective September 1, 2019 Continuing Education Units (CEUs) and Professional Development Units (PDUs) that have been completed at an accredited college or university (in-state or out-of-state), can now be accepted as clock hours for credential renewal.

I have a Department of Health license (school nurse, OT, PT, SLP). Can I use the same Professional Development hours that I used to renew my license for renewing my OSPI credential?

Educators who hold a specific Department of Health (DOH) license can use hours that satisfy the DOH licensure requirements as clock hours toward their continuing education. DOH license must be up to date.

I was a presenter for a class. Can I claim those clock hours?

Yes, however, instructors can only claim clock hours if participants attended the course. They may not be offered if they are the only participant.

How do I get clock hours approved for a training I am giving?

Refer to the “Clock Hour Proposal Info” shortcut to the left. Keep in mind that OESD 114 must approve the clock hours prior to the start of the in-service.

Can I get clock hours approved for trainings or conferences outside of our area?

Yes. If the event is in Washington, first try to ascertain whether clock hours have already been approved by a different provider. If so, you can get the clock hours through that provider. If not, or if the event is in another state, or in some cases another country, you can submit a clock hour proposal to OESD 114, through your district. The clock hours must be approved by OESD 114 prior to the start of the event, so get the proposal in early!

Do I Have to Register My Clock Hours?

Clock hours, like college credits, are not earned until all fees are paid to the clock hour provider. Thus, all clock hours provided by OESD 114 must be paid for before they are considered earned, whether the hours will be used for salary placement or for re-certification.

Clock hours from a different provider must also be registered with OESD 114 if the hours will be used for salary enhancement. OESD 114 does not charge for those hours, but does charge a $3.00 per workshop processing fee.

Clock hours from a different provider that will be used only for re-certification do not need to be registered with OESD 114. The forms must, however, be signed by the provider or designee before you can use the hours.

How Do I Register My Clock Hours?

Refer to the Register Your Clock Hours shortcut on the left sidebar.

How do I know if the Clock Hours were sponsored by OESD 114?

Easy! At the top of the form you should see:

Olympic ESD 114
Request for Clock Hours

If the training was not sponsored by OESD 114, then nowhere on the form will you find the words ”Olympic ESD 114.”
What Are Research Fees?

Research fees help defray our costs in researching classes and attendance. We charge research fees only for classes sponsored by OESD 114, and only for Request for Clock Hours forms submitted to us more than 90 days after the end of the class. If you owe a research fee and do not pay it when the Request for Clock Hours form is submitted, the form will be returned to you. (Submitting the forms late not only costs you more money, but at transcript run time - late August through September - we are extremely busy and it could take us a while to do the research; this means your district could receive a transcript without the class(es) in question being annotated on the transcript.)

I Lost My Request For Clock Hours Form - how to I get one?

If you know the Clock Hour ID number, just contact the Clock Hour Registrar. If not, you need to submit a Clock Hour Research Request Form. Submit one form for each class you want researched. Give us as much information as possible about the class. Be as specific as you can - we approve clock hours for over 1200 inservices each year, so finding the right class is dependent on having the right information. We will do our best to find the class, and verify your attendance. The cost for researching a class is $10.00, due when the form is submitted, and is non-refundable regardless of whether we can find the class or not. If the class is found and your attendance is verified, we will send you a Request for Clock Hours form for the class. You will not have to pay the research fee again when you send the completed form back to us with payment for the clock hours.

What If I Change School Districts?

If you stay within the OESD 114 service area, all you need to do is give us a call, send us an email, or note your new district on the next Request for Clock Hours form you submit. If you are moving into the OESD 114 service area from another ESD service area, you will need to send us a copy of your Clock Hour Transcript from the old ESD, with a check for $3.00 per class, and we will put all of those classes onto the OESD 114 transcript. Unfortunately, this does not happen automatically. If you are moving out of the OESD 114 service area, have your new HR office email the Clock Hour Registrar, requesting a transcript.

What Are Independent Study hours?

Some trainings, mainly book studies, offer clock hours for reading or other homework. If clock hours have been approved for this, there will be Independent Study Logs at the training. You need to take one and fill in the times you spend on the outside work. The log must be sent to us along with the attendance roster in order for you to get credit for the those hours.

Can I Alter the Request for Clock Hours Form?

No, please do not change any printed information on the form, including the printed Total Number of Clock Hours or Program Ending Date. You must complete Section 1, Personal Information, Section 2, Affidavit, and Section 4, Payment Information. The affidavit section is where you enter the actual number of hours you are claiming.

How Do I Get My Clock Hour Transcript?

Transcripts are given to districts in the OESD 114 service area twice a year. If you would like to receive a transcript from us, the cost is $5.00 per copy. Complete a Clock Hour Transcript Request Form and mail it to us along with a check.  You can also download a PDF transcript directly from pdEnroller by logging in, clicking on the Clock Hours dropdown, and selecting My Clock Hours from the menu.  Use the blue download button to get your transcript. This is currently free to do.

Will my clock hours in pdEnroller be reported automatically to OSPI for my recertification or do I still have to enter that information on my own?

Clock hour information on pdEnroller is not linked to OSPI at this time. You still need to log into your EDS account at www.k12.wa.us/certification and enter your professional development hours prior to renewing your certificate (if you are on a certificate that requires 100 clock hours to renew).

Why Aren’t Classes I Took Prior To The 2005-2006 School Year On My Transcript?

We changed to a new clock hour database in August 2005, and could not migrate the old records to the new. We gave a transcript of all classes on the old system to your school district at that time. The new system, for the most part, only has classes submitted in August 2005 or later. The first time you request a transcript from us, you will receive a transcript from the old system as well as one from the current system. For subsequent requests you will receive a transcript from the new system only.

Clock Hour Transcripts

OESD 114 provides transcripts to the school district Human Resource offices twice a year if part of our clock hour consortium,, normally in Spring and Fall. We provide transcripts only for those individuals who have registered clock hours since the previous transcript run.

Individual teachers may request a clock hour transcript at any time. The cost is $5.00 per transcript. Please complete a Clock Hour Transcript Request Form and mail it along with a check.

Please Note: We maintain two separate databases for clock hour transcripts. The older system became too cumbersome and costly, so we began using a new system in August 2005. At that time, we gave the school districts a transcript for everyone in the system. We no longer provide them to the districts except on special request. We do provide a transcript from the older system to individual teachers the first time they request a transcript. The older system may no longer be available in the future.

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