Policies, Procedures, and Forms
General Program Operations
ERSEA
Education, Child Development, and Disabilities
Prenatal
Health
Mental Health
Family
ChildPlus/ELMS
Virtual
General Program Operations
General & Quick Access
- 4310 & 4310P - Relationships with Law Enforcement & Child Protective Agencies
- Absence Management - Creating & Cancelling an Absence (for Teachers)
- Base Access BAVR Procedure
- Child File Archive Procedure
- Child Abuse and Neglect Reporting
- Center-Based Late Start Procedure
- Confidentiality Policy
- Confidentiality & Protection of Privacy Policy
- Early Learning Interpretive & Translation Services
- Field Trip Procedure
- Food Pantry Access Procedure
- Meeting Sign-In & Agenda Procedure
- ORCA Card Procedure
- Order Form Procedure
- Security of Child Records Procedure
- 2023 Taxi Request Procedure
- Washington Medicaid Administrative Match (RMTS) Procedure
- Base Access BAVR Application
- Child Abuse and Neglect (CPS) Report
- Commitment to Child, Family, and Staff Well-Being
- Confidential Fax Cover Sheet PDF
- Confidential Fax Cover Sheet WORD
- Field Trip Permission Slip
- Field Trip Planning Form
- My Very Own Poster
- ORCA Card Consent Form
- Order Request Form FILLABLE PDF
- Photo Release Form
- 23-24 Taxi Request
Fiscal
- Credit Card Reconciliation Procedure
- Using Fred Meyer and Central Marker Purchase Orders
- Non-Travel Reimbursement Procedure
- Parent Request for Reimbursement Procedure
- Procurement Policy & Guidelines
- Purchase Order Creation Procedure
- Purchasing Grid
- Site and Classroom Budget and Tracking Policy
- Taggable Inventory Procedure
Personnel
- Standards of Conduct
- Calendar Change Procedure
- Criminal Background Check Procedure
- Code of Ethical Conduct Policy
- DCYF PBC Instructions (MERIT)
- DCYF PBC Renewal Instructions (MERIT)
- DCYF Portable Background Check Instructions
- Employee Incident Procedure
- Early Learning Onboarding Procedure
- Early Learning Department Hiring Procedure
- Early Learning Team Handbook
- Lunches & Breaks Policy
- New Employee Health Requirements
- Professionalism Policy
- Staff Qualifications
- Tech & Copier Liasion Procedure
- Time & Effort Procedure
Most Frequently Accessed Board Polices Below
- 5000 - Staff Recruitment, Selection, & Assignment
- 5002 - Attendance & Punctuality
- 5003 & 5003P - Personal Leave Day
- 5006 - Employee Conduct & Responsibility
- 5010 - Non-Discrimination
- 5010P - Non-Discrimination Procedure
- 5011 - Harassment, Intimidation, & Bullying
- 5231 - Hours of Work & Overtime
- 5240 - Performance Evaluation
- 5380 - Communicable Diseases
- 5380P - Communicable Diseases Admin. Procedure
- 5402 - Emergency Leave
- 5403 - Bereavement Leave
- Board Policy - Staff Conflict Of Interest
Program Management, Governance & Policy Council
Program Management
- Monitoring System Procedure
- Comprehensive Professional Development Procedure
- Program Monitoring - Board Policy 2510
- Self-Assessment Policy
- Self-Assessment Procedure
- Program Structure Procedure
- Facilities, Equipment and Materials Procedure
- Community Assessment Procedure
- Community Feedback Concern and Complaint Procedure
Governance and Policy Council
- Board Policy 2500 - Head Start Program Compliance
- Board Policy 2510P - Procedure for Head Start Monitoring (updated)
- Board Policy 2520P - Administrative Procedure for ERSEA
- Board Policy 2530 - Review and Approve Funding Applications
- Board Policy 2540 - Establishing the Head Start Policy Council
- Board Policy 2550 - Head Start Shared Decision Making
- Board Policy 2550P - Governance, Management Responsibilities and Share Decision Making Procedure (Chart)
- Board Policy 2560 - Shared Decision Making, Dispute Resolution and Impasse Procedure
- Board Policy 2570 - Board and Policy Council Joint Communication
- Policy Council and Governance Guidance
- Policy Council and Parent Committee Procedure
- Policy Council Representative Procedure
- Shared Governance System
- What is Policy Council? - For Families
- Policy Council Bylaws
- Circle of Leadership
- Policy Council Job Description
- Policy Council and Board Monitoring Procedure
Substitutes, Volunteers, & In-Kind
- Absence Management Creating & Cancelling an Absence (for Teachers)
- Child Abuse Training Packet
- In-Kind Classroom Volunteer Sign-In Sheet Procedure
- In-Kind Community Participant Professional Procedure
- In-Kind Community Partners Procedure
- In-Kind Donated Goods & Services Procedure
- In-Kind Home Visiting Space Usage Procedure
- In-Kind Matching Documentation Procedure
- In-Kind Read to Me 20 Minutes a Day Procedure
- In-Kind Special Education Services Non-Federal Procedure
- Substitute Orientation Hiring Procedure
- Substitute Time Sheet Procedure
- Volunteer Procedure
- Volunteer Time Sheet Procedure
- In-Kind Community Partner
- In-Kind Community Professional Services
- In-Kind Home Visiting Space Usage
- In-Kind Match Documentation Goods & Services Non-Federal
- In-Kind Meeting Sign-In Sheet
- In-Kind Read to Me 20-Minutes a Day
- In-Kind Special Education Services Non-Federal
- Read to Me 20-Minutes a Day
- Substitute Evaluation
- Substitute Time Sheet Blank
- Volunteer Application
- Volunteer Classroom Sign-In Sheet
- Volunteer Standards of Conduct Agreement
- Volunteer Time Sheet
- Volunteer WATCH Check
Travel & Transportation
ERSEA
ERSEA
- Authorization to Exchange Information
- Change Form
- Commitment to Child, Family, & Staff Well-Being
- Documents to Verify ECEAP Eligibility
- Early Learning Inquiry Form
- ECEAP Family Size Verification Form
- Federal Poverty Guidelines - 2020
- HS/EHS Homeless Verification Form
- Parent Responsibilities - All Programs
- Transfer/Drop Form - All Programs PDF
- Transfer/Drop Form - All Programs WORD
- Selection Priority Points 2022-2023
- Early Learning Application 2022-2023
- Eligibility Verification Form (EVF)
Center Based Attendance
ERSEA Resources
Recruitment Materials
- Discovery EHS Brochure
- Health & Safety Brochure
- Joint Family Services Brochure English
- Joint Family Services Brochure Spanish
- Joint Full-Sheet General Flyer
- Joint Half-Sheet English & Spanish
- Joint Half-Sheet English
- Joint Half-Sheet Spanish
- Joint Home-Based Brochure English
- Joint Home-Based Brochure Spanish
- Joint Tear-Away Flyer English
- Joint Tear-Away Flyer Spanish
- Play & Learn Flyer for Both Locations English & Spanish
- Rack Cards All Programs
- Substitute Orientation Flyer General No Dates
Education, Child Development, and Disabilities
General Education and Child Development
Home-Based Services
Curriculum, Screening, Assessment
- Developmental Screenings Procedure
- Social Emotional Screenings Procedure
- Individual Learning Plan (ILP) Procedure
- Center Based Curricula and Lesson Planning Procedure
- Teaching Strategies Gold (TSG) Assessment Procedures
- Parent Baseline Assessment Procedure
- Ready Rosie
- Pedestrian and Vehicle Safety Procedure
Contact Visits
Conscious Discipline and Positive Guidance
Disabilities
Prenatal
Health
Best Dental Help
Classroom Exposure Notice
Emergency Board
- All Hazard Preparedness Drills and Safety Record
- Classroom Emergency Plan for Accident or Illness
- Emergency Evacuation Plan (PDF)
- Emergency Evacuation Plan (Word Doc)
- Example Emergency Evacuation Plan
- Emergency Procedures Poster
- Food Services Permit-for emergency board
- Reporting Health and Safety Incidents (coming soon!)
- Staff CPR-First Aid and Food Handlers
Medication Administration
Nurtrition
Additional Health
- Emergency Care Form
- Emergency Supplies List (coming soon)
- Bleach Solution Labels
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Mental Health
Mental Health
Family
Mobility Mentoring and Goal Setting
Interpretive and Translation Services
ChildPlus/ELMS
ChildPlus
- Adding Attachments Procedure
- Attachment Requirements *new*
- Best Dental Help
- Center Based Orientation
- Child & Adult Care Food Program (CACFP)
- ChildPlus Entry Guidelines
- ChildPlus Online
- Collaboration-Interagency
- Community Resources Guidelines
- Disabilities Guidelines
- Education Guidelines *new* 5/19/21
- Entry Express for Communication Log
- Family Gathering
- Family Goal
- Health Notes *new* 9/13/22
- Health & Safety Checklists
- Home Visitor & Socialization Guidelines
- Infant Data to Enroll Procedure
- EHS Play & Learn Group Procedure
- EHS Transition Procedure
- ELMS to ChildPlus Medical/Dental Coverage Crosswalk
- Health Alert & Pick-Up Alert Procedure
- Health Event Procedure
- Health Information Procedure
- Health PIR Requirements
- Update a Phone Number * New 2/10/22
- Update an Address
- Instructions for Enrolling
- List of Participants on Left Sidebar Guidelines
- Medical Coverage Procedure
- Monitoring Instructions for Staff
- Monitoring Instructions for Supervisors
- Responsible Staff Guidelines
- Routine Contact
- Sending Messages to All Families
- Well-Baby Checks Procedure
ELMS
Coming soon!
Virtual
General Program Operations
- How to Save Documents to Your Z-Drive
- How to Email Your Video Via OneDrive
- How to Get Permission from Publishers for Your Read Aloud Videos
- How to Open & Save a Fillable Form
- COVID Staff Entry & Check-In Procedure
- Early Learning Interpretive & Translation Services
- First 5 Things with a New Child/Family Procedure
- First Date of Service Procedure
- Food Pantry Access Procedure
- Givens COVID Staff Entry & Check-In Procedure
- Material Drop-Off Procedure
- OESD 114 Early Learning Department COVID-19 Program Planning Guide 2020-2021
- Pre-Service Trainings Procedure While Working Remotely
- Professionalism, Virtual Professionalism, & Working Expectations
- Referral Procedures During COVID-19
- Remote Form Completion Procedure
- Remote Learning Log Procedure
- Sending & Receiving Faxes Procedure
- Signed Forms Procedure
- Virtual Family Gathering Procedure
- Virtual Family Staffing Procedure
- Welcome! Home Visit Procedure
- Child Plus Attachment Requirements
- Fax Cover Sheet FILLABLE Word Document
- All About Me Poster FILLABLE
- All About Me Poster PDF
- ILP Goal Sheet FILLABLE Word Document
- Goal Setting Planning Guide 2020-2021 FILLABLE Word Document
- Order Request Form FILLABLE PDF
- Photo/Video Release Form FILLABLE Word Document
- Staff Emergency Information Card FILLABLE Word Document
- Time & Effort Form EXCEL (Revised for DocuSign)
- Substitute Time Sheet FILLABLE Word Document
- Virtual Family Gathering Minutes FILLABLE Word Document
- Program Inquiry Form FILLABLE Word Document
- Time & Effort Form EXCEL (Revised for DocuSign)
- Travel Expense Claim Form FILLABLE EXCEL Document
- Travel Planning Guide FILLABLE PDF
- Travel Request Form FILLABLE PDF
- How to Open & Save Fillable Form with Shayna (click on OPEN when it takes you to the new window)
- How to Record a Video, Add it to OneDrive, and Send to Bonnie - With Morgan
- How to "ASQ Downloads"
- How to "eDECA Downloads"
- How to Separate PDF Scanned Documents with Morgan
- How to Complete a Travel Claim Form with Q&A with Nicole
- How to Open, Save, and Submit a Fillable Form with Nicole
- Video Editing Basics with Shayna
EHS/HS/ECEAP Education & Child Development
HS/ECEAP Only Education & Child Development
- DECA Outcomes Reflection Tool FILLABLE Word Document
- Disabilities Parent Questionnaire FILLABLE Word Document
- Disability Services Checklist NOT Fillable PDF
- ILP Goal Sheet FILLABLE Word Document
- TS GOLD Outcomes Reflection Tool FILLABLE Word Document
- Parent Baseline Questionnaire FILLABLE Word Document
- Parent Refusal for Special Education Evaluation NOT Fillable PDF
- Screening Summary FILLABLE Word Document