Policies, Procedures, and Forms
General Program Operations
ERSEA
Education and Disabilities
Prenatal
Health
Mental Health
Family
ChildPlus/ELMS
General Program Operations
General & Quick Access
-
- Frontline Staff Procedure for Creating an Absence
- Inclement Weather Procedure
- 4310 & 4310P - Relationships with Law Enforcement & Child Protective Agencies
- Base Access BAVR Procedure
- Child Abuse and Neglect Reporting Procedure
- Confidentiality and Protection of Privacy Policy
- Field Trip Procedure
- Meeting Sign-In & Agenda Procedure
- Order Form Procedure
- Social Media Policy
- Transportation Policy and Procedure
- Washington Medicaid Administrative Match (RMTS) Procedure
- Uber & ORCA Card Procedure
Fiscal
Personnel
- DCYF PBC Instructions (MERIT)
- DCYF PBC Renewal Instructions (MERIT)
- Calendar Change Procedure
- NAEYC Code of Ethics for Early Childhood
- Criminal Background Check Procedure
- Early Learning Department Hiring Procedure
- Employee Incident Procedure
- Lunches & Breaks Policy
- New Employee Health Requirements
- Norms and Culture of Learning NORMAS Y CULTURA DEL APRENDIZAJE
- Offboarding Procedure
- Professionalism Policy
- Staff Qualifications
- Staff Wellness Procedure
- Standards of Conduct
Most Frequently Accessed Board Polices Below
- 5000 - Staff Recruitment, Selection, & Assignment
- 5002 - Attendance & Punctuality
- 5003 & 5003P - Personal Leave Day
- 5006 - Employee Conduct & Responsibility
- 5010 - Non-Discrimination
- 5010P - Non-Discrimination Procedure
- 5011 - Harassment, Intimidation, & Bullying
- 5231 - Hours of Work & Overtime
- 5240 - Performance Evaluation
- 5380 - Communicable Diseases
- 5380P - Communicable Diseases Admin. Procedure
- 5402 - Emergency Leave
- 5403 - Bereavement Leave
- Board Policy - Staff Conflict Of Interest
Program Management, Governance & Policy Council
Program Management
- Monitoring System Procedure
- Self-Assessment Policy
- Annual Self-Assessment Procedure
- Program Structure, Facilities and Equipment
- Community Assessment Procedure
- Community Feedback Concern and Complaint Procedure
Governance and Policy Council
- Board Policy 2500 - Head Start Program Compliance
- Board Policy 2510 - Program Monitoring
- Board Policy 2510P - Procedure for Head Start Monitoring (updated)
- Board Policy 2520P - Administrative Procedure for ERSEA
- Board Policy 2530 - Review and Approve Funding Applications
- Board Policy 2540 - Establishing the Head Start Policy Council
- Board Policy 2550 - Head Start Shared Decision Making
- Board Policy 2550P - Governance, Management Responsibilities and Share Decision Making Procedure (Chart)
- Board Policy 2560 - Shared Decision Making, Dispute Resolution and Impasse Procedure
- Board Policy 2570 - Board and Policy Council Joint Communication
- Policy Council and OESD 114 Board Shared Governance Procedure
- Policy Council and Parent Committee Procedure
- Recruiting and Electing Policy Council Representatives Procedure
- Shared Governance System
- What is Policy Council
- Policy Council By Laws 2025-2026
- Policy Council and Board Monitoring Procedure
- Policy Council Circle of Leadership Procedure
Substitutes, Volunteers, & In-Kind
- Frontline Staff Procedure for Creating an Absence
- In-Kind Classroom Volunteer Sign-In Sheet Procedure
- In-Kind Community Participant Professional Procedure
- In-Kind Community Partners Procedure
- In-Kind Donated Goods & Services Procedure
- In-Kind Home Visiting Space Usage Procedure
- In-Kind Matching Documentation Procedure
- In-Kind Read to Me 20 Minutes a Day Procedure
- In-Kind Special Education Services Non-Federal Procedure
- Substitute Orientation Hiring Procedure
- Volunteer Procedure
- Volunteer Time Sheet Procedure
- In-Kind Community Partner
- In-Kind Community Professional Services
- In-Kind Home Visiting Space Usage
- In-Kind Match Documentation Goods & Services Non-Federal
- In-Kind Meeting Sign-In Sheet
- In-Kind Read to Me 20-Minutes a Day
- In-Kind Special Education Services Non-Federal
- 25-26 Ready to Me 20-Minutes SP & ENG
- Substitute Evaluation
- Substitute Time Sheet Blank
- Volunteer Application
- Volunteer Classroom Sign-In Sheet
- Volunteer Standards of Conduct Agreement
- Volunteer Time Sheet
- Volunteer WATCH Check
Travel & Transportation
ERSEA
Center Based Attendance
ERSEA Resources
We are currently producing an Early Learning Resource Guide for families, educators, caregivers and members of the public to use and share. The guide will continue to be revised and updated. To add your information, please click here to complete Early Learning Resource Guide Submission.
Recruitment Materials
- OESD Postcard English & Spanish
- OESD EHS Postcard English & Spanish
- OESD Bridge to Preschool Flyer English & Spanish
- Discovery EHS Brochure
- Joint Family Services Brochure English
- Joint Family Services Brochure Spanish
- Joint Full-Sheet General Flyer
- Joint Half-Sheet English & Spanish
- Joint Half-Sheet English
- Joint Half-Sheet Spanish
- Joint Home-Based Brochure English
- Joint Home-Based Brochure Spanish
- Joint Tear-Away Flyer English
- Joint Tear-Away Flyer Spanish
- Substitute Orientation Flyer General No Dates
Education and Disabilities
General Education
Home-Based Services
Curriculum, Screening, Assessment
- 02 months English
- 04 months English
- 06 months English
- 08 months English
- 09 months English
- 10 months English
- 12 months English
- 14 months English
- 16 months English
- 18 months English
- 20 months English
- 22 months English
- 24 months English
- 27 months English
- 30 months English
- 33 months English
- 36 months English
- 42 months English
- 48 months English
- 54 months English
- 60 months English
- 02 meses Spanish
- 04 meses Spanish
- 06 meses Spanish
- 08 meses Spanish
- 09 meses Spanish
- 10 meses Spanish
- 12 meses Spanish
- 14 meses Spanish
- 16 meses Spanish
- 18 meses Spanish
- 20 meses Spanish
- 22 meses Spanish
- 24 meses Spanish
- 27 meses Spanish
- 30 meses Spanish
- 33 meses Spanish
- 36 meses Spanish
- 42 meses Spanish
- 48 meses Spanish
- 54 meses Spanish
- 60 meses Spanish
Contact Visits
Conscious Discipline and Positive Guidance
Disabilities
Prenatal
General
Health
Additional Health
- Animal Policy
- Bleach Solution Key
- Child Pick Up Procedure
- Cleaning, Sanitizing and Disinfecting Procedures
- Dental Exam Procedures
- Diapering Procedure
- Disaster Kit Procedure
- EHS Home Based Vision and Hearing Screening Procedure
- Emergency Care Form Procedure
- Environmental Lead Testing Procedure
- Fire and Emergency Drill Procedure
- Growth Assessment Procedure
- Handwashing Procedure
- Head Lice Procedure
- Immunization Requirement Procedure
- Incident and Illness Report Procedure
- Infant and Toddler Care Procedure
- Kitsap Public Health District Notifiable Conditions
- Live Plants Procedure
- Medical and Dental Financial Assistance Procedure
- Pest Control Procedure
- Physical Activity Procedure
- Preschool and BTP Vision and Hearing Screening Procedure
- Reporting Health and Safety Incidents Procedure
- Respiratory Illness Procedure
- Safe Sleep and Staff Training Procedure
- Shaken Baby Syndrome Prevention and Staff Training Procedure
- Stand Up Diapering Procedure
- Toothbrushing Procedure
- Well Child Exam Procedures
- Wellness Assessment Procedure
- Certificate of Exemption (COE)
- Certificate of Immunization Status (CIS)
- Cover Sheet Health Alert
- Cover Sheet Pick-up Alert
- Dental Exam Form
- Emergency Care Form
- Emergency Supplies List
- Health Alert-BLANK 23-24
- Health Screening Results
- In An Emergency-English
- In An Emergency-Spanish
- Incident and Illness Report Form
- Keep Me Home If Poster-English
- Keep me Home If Poster-Spanish
- Notice of Child's Immunization Status Letter
- Notice of Exclusion for Immunization NoncomplianceÂ
- Pick Up Alert Blank 23-24
- Three Prong Approach Parent Interview and Summary Form
- Three Prong Developmental Skills Checklist
- Wash Your Hands poster (English and Spanish)
- Well Child Exam
- Wellness Assessment
Classroom Exposure Notice
Emergency Board
- All Hazard Preparedness Drills and Safety Record
- Classroom Emergency Plan for Accident or Illness and Phone Numbers
- Classroom Emergency Plan for Accident or Illness and Phone Numbers-Fillable
- Emergency Evacuation Plan (PDF)
- Emergency Evacuation Plan (Word Doc)
- Example Emergency Evacuation Plan
- Emergency Procedures Poster
- Food Services Permit-for emergency board
- Reporting Health and Safety Incidents
- Staff CPR-First Aid and Food Handlers
Nutrition
- Infant Meal Patterns Chart
- Building for the future-English
- Building for the future-Spanish
- Child Meal Patterns Chart
- Request for Fluid Milk Substitutions
- Request for Special Dietary Accomodations
- Sponsor Center Monitoring Form and Instructions
- CACFP Enrollment Form
- Infant Feeding Alert Cover Sheet
- Infant Meal Offer Form
- 1 Month-5 Month Infant Feeding Alert
- 6 Month-11 Month Feeding Alert
- WIC Flyer (English and Spanish)
- Nutrition Substitution Staffing Plan
- Daily Food Temp log
- EHS Daily Food Temp Log
Program Monitoring
Mental Health
Mental Health
Family
Additional Family
Mobility Mentoring and Goal Setting
Interpretive and Translation Services
Permissions, Consents and Releases
- Authorization for Photography and Videography
- Spanish Authorization for Photography and Videography
- Home Visit Participation Agreement
- Spanish Home Visit Participation Agreement
- Authorization for Release and Exchange Confidential Information
- Center Based Participation Agreement
- Spanish Center Based Participation Agreement
- Bridge to Preschool Participation Agreement
ChildPlus/ELMS
ChildPlus
- Adding Attachments Procedure
- Center Based Orientation
- ChildPlus Online
- Collaboration-Interagency
- Community Resources Guidelines
- Disabilities Guidelines
- Education Guidelines *new* 5/19/21
- Health Notes *new* 9/13/22
- Health & Safety Checklists
- Infant Data to Enroll Procedure
- ELMS to ChildPlus Medical/Dental Coverage Crosswalk
- Health Alert & Pick-Up Alert Procedure
- Health Event Procedure
- Health Information Procedure
- Health PIR Requirements
- Update an Address
- Instructions for Enrolling
- List of Participants on Left Sidebar Guidelines
- Medical Coverage Procedure
- Monitoring Instructions for Staff
- Monitoring Instructions for Supervisors
- Routine Contact
- Well-Baby Checks Procedure